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BUSINESS OFFICE

Welcome to Ohio Valley University’s Business Office, where we can help you take care of all your University-related business needs. OVU has a long and rich history of taking care of its students, and one way we do that is by making sure that our Business Office provides helpful information and remains responsive to students and their families.

Here you will find the resources you need to understand OVU’s policies and procedures related to billing, tuition assessment, financial aid refunds, and e-payment options. This information, along with your personal MyLink will assist you in remaining current with your student finances throughout your studies at Ohio Valley University.

Business Office Team

In order to offer the best service possible, our Business Office Team members specialize in different aspects of Business Office services. While we welcome students to drop in anytime, your needs will be served most effectively by contacting the team member you need, or making an appointment to visit one-on-one.
 

Tom Lodato
Student Accounts Officer
304.865.6078
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Melissa Ogden
Cash Receipts Clerk
304.865.6086
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Barbara Ogden
Payroll Manager/Bookkeeper
304.865.6079
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Erica Cameron
Controller
304.865.6083
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OVU Business Office Policies

Ohio Valley University’s Business Office strives to communicate its policies clearly and concisely in order that students and families may be served in the best possible manner. Please find below the policies that directly affect student accounts.

Billing and Payment

OVU offers an affordable enrollment payment options for students and their families. This is a convenient way to spread the cost of a student’s tuition, fees, room and board equally over five (5) months. Students who are unable to pay in full will automatically be enrolled in the payment plan. Payments are due on the 16th of each month from July through November for each Fall Semester, and from December through April for each Spring Semester. There is a $50.00 Payment Plan Enrollment Fee per semester for this option.
 

Acceptable forms of payment include cash, check and credit card.

International students are encouraged to make payments through a financial institution in the United States in order to prevent the $20.00 international check-processing fee or any applicable wire transfer fees.

For additional information about third-party and private loans to help you pay for your education please contact the OVU Financial Aid Department at 304-865-6077.

Statements

OVU students may view their student accounts online via MyLink .

As part of our Green Initiative, OVU is pleased to announce that e-statements will now be available monthly on MyLink. Students and their families can access these statements 24 hours a day at their convenience. If you are unable to view your statements on MyLink, please contact Stan Inman at This email address is being protected from spambots. You need JavaScript enabled to view it. or 304.865.6114 for assistance.

Accounts Past Due

Once registered, a student assumes financial responsibility for all charges on their account. Students are not permitted to attend classes or occupy University housing until full payment or the first payment plan payment has been remitted.

Failure to keep student accounts in good standing will prevent students from viewing grades, registering for future academic terms, and receiving transcripts. Once a past due account is paid in full, all Business Office holds will be removed.

If a student withdraws from the University with a delinquent account, the former student will receive a series of letters requesting payment on their account. If a payment plan cannot be negotiated, the outstanding balance, with applicable late fees, will be transferred to an outside collection agency and reported to the credit bureau as a delinquent account.

Late Payments

Payments received after the 16th of the month will be assessed a $25 late payment fee.

Privacy Release

The Family Educational Rights and Privacy Act (FERPA) protects the privacy of educational reports for all students under federal law. The general principal states that records related to education are considered confidential and may not be released to third parties, including parents, without the written consent of the student. Protected elements of the student’s educational records include, but are not limited to, financial data, progress in courses, class scheduling, grade information, and academic disciplinary information.

Enrolled students have the ability to authorize another person, such as a parent or guardian, to view their account by completing the appropriate form with the Registrar each semester.

Schedule Adjustment & Add/Drop Period

Students have the opportunity to make adjustments to their academic schedules during the Add/Drop period (the first five days of classes of each academic term). After the Add/Drop Period ends, if a class is dropped, tuition for that class is not prorated and a $10.00 Add/Drop fee is changed to the student account. Adjustments for room and board charges are only made during the Add/Drop Period.

A student who withdraws completely from Ohio Valley University may receive prorated charges depending on the time of withdrawal. Financial Aid awards are also prorated according to the timing of the withdrawal. The dates and percentages of charges can be viewed here.

Returned Checks

The return by any financial institution of a dishonored payment issued to Ohio Valley University will result in the assessment of a per payment service charge of $25.00 against the issuer’s account (or against the account of the student on behalf of whom the payment was presented). Two or more dishonored payments may result in the requirement that all future payments to Ohio Valley University be made with guaranteed funds (cashier’s check, money order, or cash).

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OVU Business Office Top FAQs

You’ve got questions, and we have answers. Ohio Valley University’s Business Office has been answering student questions for a very long time, and we have a good idea of some of the most commonly asked questions. Below you will find our staff’s Top Frequently Asked OVU Business Office Questions.

1. When will I get my financial aid refund?

Initial financial aid refunds are released two weeks after the start of classes of each academic term for students who meet eligibility requirement, including making a request with the business office. Eligible students must complete a Refund Request Form. Refunds are direct deposited on the Friday after a refund appears on the student’s account statement in MyLink.

NOTE: Direct deposit is the standard means for delivering student refunds.

2. How do I find my Routing and Checking Account numbers?

The diagram below indicates the general location of your Routing and Checking Account numbers on a paper check.

3. What are some options for personal banking around Ohio Valley University?

There are a number of banks near Ohio Valley University which offer competitive products to meet student-banking needs. The list below includes a few local banks with contact information for their main branch sites.

UNITED BANK
1 Rosemar Circle
Parkersburg, WV
26104
304.424.6300
BB&T
500 13th Ave
Vienna, WV
26105
304.295.2318
CHASE BANK
321 Main St
Belpre, OH
45714
740.423.4111
COMMUNITY BANK
3906 Emerson Ave
Parkersburg, WV
26104
304.485.0602
PEOPLE’S BANK
701 Grand Central
Vienna, WV
26105
304.485.1400

4. Can I pay my OVU student account balance in monthly payments?

YES! You can spread your student account balance over five monthly payments each academic term.

5. If there are five due dates each academic term for the Payment Plan, does that mean I could pay ten months in a row?

YES. Fall term bills are due July 16th through November 16. Spring term bills are due December 16th through April 16th. If you choose this payment option for two academic terms in a row, you will have ten monthly payments in a row.

6. If I get a refund, does that mean nothing else will be due until the next academic term?

No! Departments post changes daily based on your decisions. You must continue to check your student account statement in MyLink monthly and ensure that all charges are paid in full by the 16th of each month. Examples of such charges are library, dorm, or parking fines.

7. What is a 1098-T, and when will I receive it?

The 1098-T form is a tuition statement. Universities are required to provide a 1098-T to each student for the American Opportunity and Lifetime Learning education credits or Tuition and Fees deduction. You are not required to attach the 1098-T form to your tax return, since Ohio Valley University sends a copy of your 1098-T to the IRS.

Per IRS guidelines, all 1098-T tax forms will be postmarked no later than January 31st.

8. Does OVU still mail student account statements?

No, as part of our Green Initiative, OVU is pleased to announce that e-statements will now be available monthly on MyLink. Students and their families can access these statements 24 hours a day at their convenience. If you are unable to view your statements on MyLink, please contact the business office for assistance.

9. Is the Ohio Valley University Business Office on Facebook?

Yes! Like us on Facebook at OVU Business Office to stay informed about policy changes, payment reminders, and other information related your student account.

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